Prolucid is a software engineering firm working in highly regulated, technically demanding industries: medtech, nuclear, manufacturing. Their internal standards already reflected that reality: processes were thoughtful, and the team knew what they were doing.
They were operating across multiple entities. Multiple currencies. Intercompany transactions. Payroll. Reporting. All the usual places where things tend to wobble once a company grows past a certain size. In their case, they weren't wobbling. It was more of a question of, “is this still the right way to do it?”
I've learned to pay attention to that distinction, and it usually shows up when a leadership team is thinking a step ahead of where the business is today.
The Complexity Beneath the Growth
Prolucid operates across multiple entities and currencies, with a high volume of intercompany transactions flowing through the business. That kind of structure isn't unusual for firms at their stage, but it does introduce layers of operational risk if the financial foundation isn't built to scale.
What stood out was an accumulation of small frictions:
- Intercompany sales and payments that required careful, manual reconciliation
- Payroll being entered manually in QuickBooks Online
- Expense reimbursements that moved slowly
- Ongoing support needs across bookkeeping, payroll, reporting, and controller‑level insight (needs that fluctuated week to week)
Individually, each challenge was manageable, but collectively, they created noise.
Designing for How the Business Actually Operates
We stepped in to manage Prolucid's bookkeeping with an eye toward scalability, ensuring financial continuity while freeing their internal team to focus on growth‑driving work.
Expense reimbursements were streamlined through Dext, cutting down processing time and improving accuracy for high‑volume transactions.
Payroll moved from manual entry to an automated workflow via Wagepoint. That shift alone eliminated a significant amount of repetitive work and reduced exposure to avoidable errors.
For intercompany activity, we implemented Translucent to bring structure and reliability to multi‑currency transactions. The goal was simple: accurate balance sheets without excessive manual reconciliation.
Alongside the systems, we provided controller‑level oversight: quarterly conversations, margin analysis, and expense reviews designed to translate data into decisions.
Not reports for the sake of reporting. Insight that leadership could actually use.
What Changed
Some of the results were easy to measure.
- Manual payroll entries dropped by 85%, giving the finance team back time and focus
- Expense reimbursements became 35% faster, improving both cash flow rhythm and employee experience
- Balance sheet accuracy reached 100%, even with complex intercompany activity in play
The bigger change was less visible: the finance function stopped demanding attention. When leadership needed answers, the numbers were there. When decisions came up, the data didn't need translating first. That kind of reliability frees up more mental space than most people expect.
There's an idea that financial maturity is something you earn later, once growth slows down. In reality, it's often what allows growth to keep going without creating drag. Prolucid handed off their finance function so they could stay focused on the work that actually moves the business forward.
Final Thoughts
Working with Prolucid reinforced something we've seen time and again: strong operators don't wait for things to break before they invest in structure. They recognize early signals, and they act before complexity turns into constraint.
As Darcy Bachert, CEO of Prolucid, put it:
“ConnectCPA's expertise has been instrumental in elevating our financial operations. Their support allowed us to focus on delivering innovative software solutions while seamlessly managing complex financial transactions across our corporate entities. The workflows and processes they implemented have been pivotal to our growth and smooth expansion.”
If you're operating across multiple entities, currencies, or jurisdictions, complexity comes with the territory, and the right financial infrastructure will protect your growth.
And when it's built thoughtfully, it fades into the background, doing its job while leadership focuses on what they do best. That's the work we aim to do.
